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Duties & Responsibilities:
Facilities Coordinator will be responsible for the daily operation of the management office based on the client site. Key to this role will be to provide a first-class service to tenants, clients, vendors, internal staff and visitors. The Facilities Coordinator will be the first point of contact for client queries, maintain files and financial records and prepare management information relating to the contract.
What You'll Do
• Manage the general day to day running and administrative duties of all office equipment
• Interface with the landlord, clients for provision of services in lease
• Coordinate PPM/CM activities for M&E, HVAC, electrical, water, fire safety, security systems, and other technical equipment.
• Conduct routine inspections, maintain maintenance logs, incident reports, and technical documentation.
• Supervise technical contractors; monitor SLA/KPI performance; support tendering and contract processes.
• Assist with office renovation and fit‐out, seating arrangements, workspace planning, and employee move‐in/move‐out.
• Support asset inventory, tracking, and asset disposal procedures.
• Manage work orders via CMMS/Service Insight and prepare KPI reports.
• Support statutory inspections, PTW/LOTO procedures, and ensure HSE compliance.
• Prepare technical reports and assist with OPEX/CAPEX budgeting.
• Collaborate with Soft Services and perform assigned operational tasks.
• Assist Facilities Manger to tender/negotiate/contracts with Service Suppliers.
• Manages vendor relationships and trains vendors on work order and billing procedures.
• Basic accounting and bookkeeping for facility/admin invoices; code and allocate to responsible Cost Centres, check invoices. Raising PO, payment request in the system and follow up.
• Identify quality improvements in processes and procedures and implement were necessary.
• Other tasks as assigned